Accounts Payable Specialist

Overview

About Us

Daifuku Intralogistics America Corporation is the nation’s leading independent, U.S.‐based provider of intelligent material handling systems. With hundreds of engineers in‐house, the company designs, manufactures, integrates, and installs the full spectrum of intralogistics solutions. We provide leading‐edge conveyor and sortation systems, voice and light‐directed order fulfillment equipment, controls and software, robotics, mezzanines, and structures.

If you want to join a team of industry leading experts and who want to create an impact on the future of material handling solutions, we want to hear from you!

Job Summary

The Accounts Payable Specialist provides financial, administrative, and clerical support by ensuring payments are completed and expenses are controlled by receiving payments, processing, verifying, and reconciling invoices according to established policies and procedures in an efficient, timely, and accurate manner.

Ideal Candidate:

Legally authorized to work in the United States without requiring Sponsorship

Must be available to work on-site Monday-Friday, 8:00am-5:00pm CST in Hobart, Indiana

A collaborative team player who thrives in a high-volume, fast-paced, dynamic environment.

Strong attention to detail, problem-solving, and strong analytical skills.

Excellent communication skills for cross-functional collaboration and reporting

Pay Rate: $24.00-$27.00/hour

Responsibilities

Responsibilities include but are not limited to:

Uses the SAP approval system to obtain approval to pay invoices; follows up on unapproved invoices

Works with project managers and project controllers on purchase order updates, payments schedules, and problems on jobsites with materials and services; tracks damaged goods and changes in labor timelines and obtains updated invoices and credits from vendors

Pays vendors by monitoring discount opportunities, verifying federal identification numbers, scheduling and preparing checks, resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos, issuing stop-payments or purchase order amendments

Maintains good vendor relationships to avoid payment term changes and account holds; answers vendor phone calls and emails

Prepares and processes bi-weekly check run; requests waivers from vendors as needed; mails and files checks

Matches purchase orders to invoices and enter invoices into computer

Reconciles processed work by verifying entries and comparing system reports to balances

Charges expenses to accounts and cost centers by analyzing invoices and expense reports and recording entries

Pays employees by receiving and verifying expense reports for advances and preparing checks

Maintains accounting ledgers by verifying and posting account transactions

Verifies vendor accounts by reconciling monthly statements; enters new or updated vendor names and data

Assists with data collection for internal and external audits

Provides accurate and effective AP documentation and records management following records retention policies and procedures

Reviews aging reports

Answers calls to the general phone number and routes calls appropriately

Qualifications

Education and Experience Requirements:

High School Diploma

Associate’s degree in Accounting, Finance, or related field preferred

Minimum of 3 years of full-cycle accounts payable experience

Experience with SAP, and financial reporting tools highly preferred

Knowledge, Skills and Abilities Requirements:

Knowledge of JSOX rules for accounting practices

Ability to make decisions and work independently

Intermediate Excel skills preferred

Excellent verbal and written communication skills

Strong detail orientation

Willing to take on additional responsibilities and grow with the team

Why You’ll Love Working With Us!

We take care of our team from day one — literally! Enjoy a competitive benefits package designed to support your health, happiness, and future:

Day 1 benefits – no waiting period to access your health, dental, and vision coverage

Paid Time Off (PTO) so you can relax, recharge, and enjoy life outside of work

Short-Term Disability coverage for added peace of mind when you need it most

401(k) with company match to help you build your financial future

General Bonus Opportunity based on performance and company success

Comprehensive benefits that support your overall well-being — because we believe happy employees do their best work!

Job Posting Min Salary
USD $24.00

Job Posting Max Salary
USD $27.00