Logistics Specialist

About Mach Industries

Founded in 2023, Mach Industries is a rapidly growing defense technology company focused on developing next-generation autonomous defense platforms. At the core of our mission is the commitment to delivering scalable, decentralized defense systems that enhance the strategic capabilities of the United States and its allies. With a workforce of approximately 350 employees, we operate with startup agility and ambition.

Our vision is to redefine the future of warfare through cutting-edge manufacturing, innovation at speed, and unwavering focus on national security. We are dedicated to solving the next generation of warfare with lethal systems that deter kinetic conflict and protect global security.

The Role

The Logistics Specialist is a highly organized and detail-oriented professional responsible for supporting Mach Industries’ domestic and international logistics operations. This role will coordinate the movement of hardware, materials, equipment, and demonstration assets across commercial, government, and military-related programs while ensuring shipments are executed safely, on time, and in compliance with applicable trade, transportation, and customer requirements. The ideal candidate is comfortable operating in a fast-paced defense startup environment, managing complex international shipments, working directly with freight forwarders and customs brokers, and supporting Business Development activities including tradeshows, demonstrations, and customer events. This position requires strong knowledge of shipping documentation, tariff classification, export/import processes, and defense-industry logistics requirements.

Key Responsibilities

• Coordinate and execute domestic and international shipments by air, ocean, ground, and courier, including time-critical and high-value defense hardware.
• Manage end-to-end international logistics, including freight bookings, routing, pickup coordination, customs clearance, delivery tracking, and final-mile execution.
• Prepare and review commercial invoices, packing lists, bills of lading, air waybills, certificates of origin, shipper’s letters of instruction, and other import/export documentation.
• Determine and validate HTS/HS and Schedule B tariff classifications; support country-of-origin, valuation, duty, tax, and customs documentation requirements.
• Support export compliance activities involving ITAR, EAR, AES/EEI filings, Foreign Trade Regulations (FTR), export licenses, exemptions/exceptions, and recordkeeping requirements in coordination with Trade Compliance.
• Coordinate temporary exports and imports for Business Development demonstrations, tradeshows, customer events, field tests, and international deployments, including ATA Carnets and other temporary-import mechanisms when applicable.
• Partner with Business Development, Engineering, Program Management, Security, Trade Compliance, and Operations to develop logistics plans for events, demonstrations, and customer deliveries.
• Coordinate with freight forwarders, customs brokers, carriers, airlines, ocean carriers, and overseas agents to resolve transportation, documentation, and customs issues.
• Support packaging, preservation, labeling, and marking requirements for government and military shipments, including familiarity with applicable MIL-STD requirements such as MIL-STD-2073 and MIL-STD-129, as well as ASTM D3951 when contractually required.
• Ensure shipments comply with applicable hazardous materials and dangerous goods requirements, including 49 CFR, IATA/ICAO, and IMDG regulations, as applicable.
• Support government and defense contract logistics requirements, including familiarity with FAR, DFARS, ITAR, EAR, and customer-specific shipping instructions or contract clauses.
• Maintain shipment records, export/import documentation, proof of delivery, tracking data, and audit-ready files in accordance with company and regulatory retention requirements.
• Identify logistics risks, shipment delays, customs holds, documentation gaps, and routing constraints; proactively communicate issues and drive resolution.
• Develop and improve standard work, carrier processes, shipping documentation, and international logistics workflows to support Mach’s continued growth.
• Operate forklifts and other approved material-handling equipment as needed to safely load, unload, stage, and move freight, equipment, and program assets.
• Support other Logistics, Shipping, Receiving, Warehouse, Material Handling, and Operations functions as needed to meet program schedules, shipment deadlines, and changing business priorities.

Required Qualifications

• 3+ years of experience in logistics, transportation, freight forwarding, international shipping, import/export operations, or supply chain management.
• Working knowledge of HTS/HS and Schedule B tariff classifications, customs documentation, country of origin, and commercial invoice requirements.
• Working knowledge of U.S. export/import regulations and processes, including ITAR, EAR, AES/EEI, and Foreign Trade Regulations.
• Experience working with freight forwarders, customs brokers, carriers, and international logistics providers.
• Proficiency with Microsoft Excel/Google Workspace and experience maintaining shipment records, reports, and logistics documentation.
• Ability to function effectively in a fast-paced defense startup environment and support occasional after-hours or event-driven logistics requirements.
• Willingness and flexibility to support cross-functional logistics and warehouse activities outside primary responsibilities when operational needs are required.

Preferred Qualifications

• Experience supporting aerospace, defense, government, or military logistics operations.
• Familiarity with ATA Carnets, temporary imports/exports, bonded movements, and international customs procedures.
• Knowledge of MIL-STD-2073, MIL-STD-129, ASTM D3951, or other U.S. Government packaging, preservation, marking, and shipping requirements.
• Knowledge of hazardous materials/dangerous goods transportation requirements, including 49 CFR, IATA/ICAO, and IMDG.
• Familiarity with FAR, DFARS, government contract clauses, Defense Transportation Regulation (DTR), or Military Freight Traffic Unified Rules Publication (MFTURP-1).

Additional Requirements

• Available to work extended hours and weekends as needed

ITAR Requirements

To conform to U.S. Government export regulations, applicant must be a (i) U.S. citizen or national, (ii) U.S. lawful, permanent resident (aka green card holder), (iii) Refugee under 8 U.S.C. § 1157, or (iv) Asylee under 8 U.S.C. § 1158, or be eligible to obtain the required authorizations from the U.S. Department of State. Learn more about the ITAR here .

At Mach, we believe that compensation is more than just a paycheck. It's a comprehensive package designed to reward the time, skills, and expertise you bring to our team. We are committed to offering competitive compensation that is equitable, transparent, and aligned with market trends.

Key Elements of Our Compensation Philosophy:

• Competitive Salaries: We continuously research market rates to ensure our salaries are competitive with those in our industry and geographic location.
• Performance-Based Incentives: Our bonus structure is tied to both individual and company performance, creating a win-win scenario that motivates our team members to excel.