Site Administrative Coordinator – Accounting & Operational Support | IAH Airport

About Oshkosh AeroTech, an Oshkosh company

Oshkosh AeroTech is a leading provider of aviation ground support products, gate equipment and airport services to commercial airlines, airports, air-freight carriers, ground handling and military customers. Oshkosh AeroTech offers products that make a difference in people’s lives by supporting those in our communities who do some of the toughest work. They own many of the most trusted brands in the air transportation industry, including LEKTRO®, JetAire®, JetPower®, AmpTekÔ, Jetway®, and more.

Site Administrative Coordinator

Oshkosh AeroTech | An Oshkosh Corporation Business

Location: George Bush Intercontinental Airport (IAH) – Houston, TX

Salary: $60,000–$70,000 annually

Schedule: Primarily Monday–Friday | Daytime Hours

Bring Your Administrative and Financial Expertise to a Team That Keeps Airports Moving!

Are you an experienced administrative professional who enjoys working with numbers, managing financial information, and keeping operations organized? Do you have strong Microsoft Excel skills, an eye for detail, and the ability to balance multiple priorities?

Oshkosh AeroTech is seeking a detail-oriented, proactive Site Administrative Coordinator to support our airport maintenance operations at George Bush Intercontinental Airport (IAH) in Houston, Texas.

In this role, you'll be a key partner to site leadership, combining administrative coordination, financial reporting, payroll support, and employee assistance to help keep our operation running efficiently.

We're looking for someone who takes ownership of their work, enjoys solving problems, and can confidently manage both financial and administrative responsibilities in a fast-paced operational environment.

Why Join Oshkosh AeroTech?

As part of Oshkosh Corporation, Oshkosh AeroTech provides essential equipment and services that help airports operate safely and efficiently.

You'll join a team that values collaboration, accountability, and continuous improvement, while contributing to the daily success of an essential airport operation.

What We Offer:

- Competitive annual salary of $60,000–$70,000
- Medical, dental, and vision insurance
- 401(k) retirement benefits
- Professional development and career growth opportunities
- Primarily Monday–Friday daytime schedule
- A collaborative, team-oriented work environment
- The opportunity to work closely with site leadership and make a meaningful operational impact

What You'll Do

As the Site Administrative Coordinator, you'll serve as an important resource for the Site Manager and operations team, helping ensure financial accuracy, organized processes, and efficient daily operations.

Financial Reporting & Administrative Accounting

- Track expenses, reconcile financial records, and assist with billing and month-end reporting.
- Prepare and maintain accurate financial and operational reports.
- Review financial information, identify discrepancies, and coordinate necessary corrections.
- Support purchasing activities, invoice documentation, and vendor coordination.

Excel Reporting & Data Management

- Use Microsoft Excel to organize, analyze, and reconcile financial and operational data.
- Develop and maintain spreadsheets, reports, and tracking tools to support business decisions.
- Utilize formulas, pivot tables, sorting, filtering, and other Excel functions to ensure reporting accuracy.
- Identify trends, discrepancies, and opportunities to improve reporting processes.

Payroll, Timekeeping & Employee Support

- Review employee timecards, attendance records, and leave balances for accuracy.
- Identify payroll discrepancies and coordinate corrections as needed.
- Assist with employee onboarding, training coordination, and airport badging requirements.
- Serve as a resource for employees regarding routine administrative processes and documentation.

Office & Operations Coordination

- Coordinate daily administrative activities and maintain organized, accurate records.
- Support work order tracking, documentation, and operational reporting.
- Assist with purchasing, office supplies, and communication with vendors.
- Communicate effectively with site leadership, employees, customers, and business partners.
- Identify opportunities to streamline administrative processes and improve operational efficiency.
- Support company safety policies, training requirements, and compliance procedures.

What You'll Bring

We're seeking a dependable, highly organized professional who combines strong financial and administrative skills with a proactive, solutions-oriented approach.

Minimum Qualifications

- High school diploma or GED equivalent.
- 3-5 years of office experience involving accounting, payroll, bookkeeping, financial reporting, or related administrative responsibilities.
- Strong Microsoft Excel proficiency, including formulas, pivot tables, sorting, filtering, data analysis, and financial or operational reporting.
- Proficiency in Microsoft Word and other standard office applications.
- Experience maintaining accurate records, reconciling information, and preparing reports.
- Excellent organizational, time-management, and problem-solving skills.
- Strong attention to detail, particularly when working with financial and payroll information.
- Ability to manage competing priorities, meet deadlines, and work independently.
- Effective written and verbal communication skills.
- Ability to handle confidential employee and business information with professionalism and discretion.
- Valid driver's license.
- Ability to obtain and maintain required airport security credentials.

Preferred Qualifications

- Experience in accounting support, expense reconciliation, billing, or financial reporting.
- Experience supporting maintenance, facilities, operations, or service-based businesses.
- Familiarity with computerized maintenance management systems (CMMS) or work order tracking software.
- Previous experience in airport operations or a customer-focused operational environment.
- Experience improving administrative workflows, reporting tools, or business processes.

Airport industry experience is a plus, but not required. We welcome candidates from other industries who bring strong financial, administrative, and analytical skills.

Work Schedule & Environment

This position primarily follows a Monday–Friday daytime schedule, offering a consistent workweek.

Occasional additional hours may be required to support business needs, particularly during month-end financial closeout, billing, reporting, and reconciliation activities.

The position is primarily office-based at George Bush Intercontinental Airport (IAH), supporting an active airport maintenance operation.

Occasional visits to operational areas may be required, with potential exposure to outdoor weather conditions, moving equipment, airport vehicles, and aircraft. All applicable safety and security procedures must be followed.

Physical requirements include standard office activities, occasional walking and standing, and the ability to lift or move up to 20 pounds.

Ready to Take the Next Step in Your Career?

If you're an experienced administrative professional with a strong financial background, advanced Excel skills, and a passion for keeping operations organized, we'd love to hear from you.

At Oshkosh AeroTech, you'll have the opportunity to contribute your expertise, support a dedicated team, and play an important role in keeping airport operations moving.

Apply today and bring your skills to a team where your contributions make a difference!