Engineering Support Specialist

Job Overview

The Engineering Support Specialist provides technical, administrative, and operational support to the engineering team. This role ensures that engineering projects, documentation, and processes are executed efficiently and in compliance with organizational standards. The specialist serves as a key liaison between engineering, production, vendors, and cross-functional departments to maintain smooth workflow and resolve issues quickly.

Essential Functions

• Provide day-to-day technical and administrative support to engineering leadership.
• Assist with creation, revision, and organization of engineering documentation, including briefing materials, meeting minutes, SOPs, and data reports.
• Support Enterprise Resource Management (ERP) activities, including entering purchase requisitions, receiving invoices, and auditing data.
• Assisting with managing contractor timesheets and other staffing needs, as required.
• Troubleshoot basic technical issues and escalate complex problems to appropriate engineering personnel.
• Gather data, prepare reports and develop PowerBI dashboards, and support continuous improvement initiatives.
• Collaborate with operations, manufacturing, quality, and supply chain teams to resolve technical discrepancies or clarify engineering requirements.
• Assist with scheduling activities and meetings, tracking action items, and leading special projects.
• Maintain organized engineering files, logs, and reference materials.
• Perform other duties as required.

Standard Essential Functions

• Regular and reliable attendance on a full time basis [or in accordance with posted schedule].
• Responsible for exhibiting professional behavior with both internal and external business associates that reflects positively on the company and is consistent with the company's policies and practices.
• Embodies AEVEX’s cultural values and aligns daily actions with department goals and company culture.

Qualifications and Competencies

• Strong organizational skills and attention to detail.
• Ability to communicate effectively across technical and non-technical teams.
• Strong expertise in Microsoft PowerPoint with an ability to translate complex data into simple, visual executive summaries.
• Strong expertise in Microsoft Excel, including pivot tables, basic formulas, and data formatting.
• Experience or familiarity with tracking technical invoices, working with procurement/supply chain, or navigating ERP workflows
• Problem-solving mindset and ability to work independently in a fast-paced environment.
• Exceptional organization and communication skills, with a high attention to detail when managing company data systems.
• Knowledge of ISO standards or other quality systems preferred.

Education / Certifications

• Associate’s or Bachelor’s degree in Engineering, Engineering Technology, Business Analytics, Data Science, Statistics,or a related technical field (or equivalent experience).

Experience

• 2+ years of experience in an engineering support, program support, or data analyst role
• 2+ years of experience with PowerBI or other data analytics tools
• Experience with PowerBI, Jira, Visio and Confluence preferred.
• Experience with PLM, ERP, or document-control systems.
• Background in manufacturing, hardware, or technology industries preferred.
• Background in Defense Contracting or US Military experience preferred.

Physical Requirements

• Frequently required to sit, and to reach to use computers and other office equipment

For the purpose of this summary, occasionally is used to represent up to 1/3 of the time given to the work day, frequently represents 1/3 to 2/3 of the time and constantly represents 2/3 or more of the time.

Security Clearance

• Ability to obtain/maintain a Top Secret/SCI DoD clearance, U.S. Citizenship required.

Disclaimer:

About AEVEX

AEVEX, headquartered in Solana Beach, California, supports the U.S. national security mission and partner nation needs around the world by providing full-spectrum aviation, remote sensing, and analysis solutions. The company's capabilities include custom design and engineering; rapid prototyping; sensor integration and sustainment; aircraft modification and certification; flight test instrumentation and support; mission operations service; advanced intelligence data processing, exploitation, and dissemination solutions; and tailored hardware and software mission-system tools. AEVEX uses agile and customized approaches to rapidly define, develop, and deliver specialized solutions for airborne special mission needs for the U.S. Government, partner nations, and commercial businesses. AEVEX has major offices in California, Florida, North Carolina, Ohio, and Virginia.

AEVEX provides a full suite of comprehensive benefits, including a 401(k)-retirement plan, comprehensive Medical, Dental, Vision, Disability and Life insurance group coverage with a portion of the premiums paid by the company, professional development funds, and an Employee Assistance Plan (EAP) with counseling, legal help, child and elder care support, among other benefits for qualified employees.

Recruitment Communication Notice: All official correspondence regarding your application, application status, interviews, or the AEVEX hiring process will come directly from an AEVEX representative using an @aevex.com email address or through Greenhouse, our applicant tracking system. Please use caution with communications claiming to represent AEVEX from other email domains, and always verify the sender before responding or providing personal information.