Subcontract Administrator

Work Arrangement

This is a remote position with occasional travel.

Job Overview

The Subcontract Administrator is responsible for the administration of subcontracts and related agreements supporting U.S. Department of Defense (DoD) prime contracts. The position ensures subcontracts are structured, executed, and managed in accordance with the Federal Acquisition Regulation (FAR), Defense Federal Acquisition Regulation Supplement (DFARS), prime contract terms, and company policy. The Subcontract Administrator serves as the primary contractual interface with suppliers and subcontractors and works closely with Program Management, Finance, Supply Chain, Legal, and Security.

Essential Functions

• Write & issue RFPs and RFI's to subcontractors.
• Prepare, negotiate, award, and administer subcontracts, purchase orders, task orders, and modifications (fixed-price, cost-reimbursable, T&M, and IDIQ vehicles).
• Incorporate and verify required FAR/DFARS clauses and prime contract flowdowns, including data rights, cybersecurity (DFARS 252.204-7012 and CMMC), specialty metals, counterfeit parts, and small business subcontracting provisions.
• Conduct cost and price analysis, obtain certified cost or pricing data when required, and support the preparation of price reasonableness determinations.
• Review subcontractor proposals and support source selection and sole-source justifications.
• Monitor subcontractor performance, deliverables, schedules, and invoicing; process change orders and contract modifications; resolve disputes and claims in coordination with Legal.
• Ensure compliance with small business subcontracting plans and report on goals (e.g., eSRS / SF 294 / SF 295 as applicable).
• Verify subcontractor eligibility (SAM registration, debarment and exclusion checks, CAGE code, representations and certifications).
• Support government audits and reviews, including DCAA, DCMA, and Contractor Purchasing System Review (CPSR) activities.
• Maintain complete and auditable subcontract files and ERP/contract management records.
• Support government property, ITAR/export compliance, and consent-to-subcontract requirements as applicable.
• Support subcontract closeout, including final invoices, release of claims, and property disposition.
• Prepare status reports, metrics, and forecasts for management and program teams.

Standard Essential Functions

• Regular and reliable attendance on a full time basis [or in accordance with posted schedule].
• Responsible for exhibiting professional behavior with both internal and external business associates that reflects positively on the company and is consistent with the company's policies and practices.
• Embodies AEVEX’s cultural values and aligns daily actions with department goals and company culture.

Qualifications and Competencies

• Working knowledge of FAR, DFARS, and cost accounting standards (CAS) as they apply to subcontracting.
• Strong written and verbal communication skills and attention to detail.
• Experience with Microsoft Office and an ERP or contract management system (e.g., Deltek, SAP, Oracle, Unanet).

Education / Certifications

• Bachelor's degree in Business, Contracts Management, Supply Chain, Finance, or a related field, or equivalent combination of education and experience.
• Professional certification such as CFCM, CPCM (NCMA), CPSM, or CPPB desired.

Experience

• 3+ years of subcontract or procurement administration experience supporting U.S. Government (DoD preferred) prime contracts.
• Experience with cost and price analysis and negotiation.
• Experience supporting a DCMA-approved purchasing system or CPSR preferred.
• Experience with FAR Part 15, Part 12, and Part 44 subcontracting requirements, and with cyber compliance (NIST SP 800-171 / CMMC) preferred.
• Experience with cost-type and fixed-price subcontracts on major defense programs preferred

Physical Requirements

Constantly required to sit, and to reach to use computers and other office equipment

Security Clearance

• Ability to obtain/maintain a DoD clearance, U.S. Citizenship required.

The Company provides a reasonable range of compensation. Actual compensation is influenced by an array of factors including, but not limited to, skill set, level of experience, and specific location. The range of starting pay for this position is for the listed location only.

Salary Range $114,100 — $125,300 USD

About AEVEX

AEVEX, headquartered in Solana Beach, California, supports the U.S. national security mission and partner nation needs around the world by providing full-spectrum aviation, remote sensing, and analysis solutions. The company's capabilities include custom design and engineering; rapid prototyping; sensor integration and sustainment; aircraft modification and certification; flight test instrumentation and support; mission operations service; advanced intelligence data processing, exploitation, and dissemination solutions; and tailored hardware and software mission-system tools. AEVEX uses agile and customized approaches to rapidly define, develop, and deliver specialized solutions for airborne special mission needs for the U.S. Government, partner nations, and commercial businesses. AEVEX has major offices in California, Florida, North Carolina, Ohio, and Virginia.

AEVEX provides a full suite of comprehensive benefits, including a 401(k)-retirement plan, comprehensive Medical, Dental, Vision, Disability and Life insurance group coverage with a portion of the premiums paid by the company, professional development funds, and an Employee Assistance Plan (EAP) with counseling, legal help, child and elder care support, among other benefits for qualified employees.

Recruitment Communication Notice: All official correspondence regarding your application, application status, interviews, or the AEVEX hiring process will come directly from an AEVEX representative using an @aevex.com email address or through Greenhouse, our applicant tracking system. Please use caution with communications claiming to represent AEVEX from other email domains, and always verify the sender before responding or providing personal information.