Communications Administrative Assistant

Overview

Kimley-Horn is looking for an Communications Administrative Assistant to join our team in Raleigh, North Carolina (NC)! This is not a remote position.

Responsibilities

Provide administration support for team members: meeting scheduling, expense reporting, shipping, filing, ordering catering, and other similiar activitites

Manage the online Kimley-Horn store: selecting items, maintaining inventory reports, revolving issues, and other similar activities

Maintain online photography database (OpenAsset): uploading, labeling, and organizing

Support special projects and initatives: sourcing and procuring gifts, maintaining and editing spreadsheets, meeting project deadlines, maintaining confidentially

Sustain relationships with third-party partners and vendors: printers, suppliers, etc

Qualifications

Self-sufficient with ability to work independently

Flexible with changing deadlines and priorities

Capable of managing and balancing multiple tasks/priorities with a sense of urgency

Highly organized and detail-oriented

Strong interpersonal and communication skills across vendors, partners, peers, and leaders

Positive, collaborative, and client-oriented attitude

Ability to learn new tasks and/or software programs quickly

Ability to effectively partner with team members and other administrative staff

Ability to respond quickly and efficiently to requests for assistance

Proficient in MS Office Suite (Word, Excel, Outlook, PowerPoint), including advanced Outlook calendar management and Word mail merges

Ability to create detailed spreadsheets in Excel with formulas, manage data entry, and organize files in SharePoint

Why Kimley-Horn?

At Kimley-Horn, we do things differently. People, clients, and employees are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it— that’s why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn’s placement on the Fortune “100 Best Companies to Work” list for 18 years!

Key Benefits at Kimley-Horn

Exceptional Retirement Plan: 2-to1- company match on up to 4% of eligible compensation (salary + bonus) and additional profit-sharing contribution.

Comprehensive Health Coverage: Low-cost medical, dental, and vision insurance options.

Time Off: Personal leave, flexible scheduling, floating holidays, and half-day Fridays.

Financial Wellness: Student loan matching in our 401(k), and performance-based bonuses.

Professional Development: Tuition reimbursement and extensive internal training programs.

Family-Friendly Benefits: New Parent Leave, family building benefits, and childcare resources.